We're Hiring! Administrative Coordinator

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New Hampshire Sea Grant seeks an Administrative Coordinator to join our team! Application review will begin October 20, 2025.

The Administrative Coordinator for New Hampshire Sea Grant (NHSG) provides critical administrative management and support as part of a collaborative and multidisciplinary team. Reporting to the NHSG Director, the Administrative Coordinator serves as the primary lead for the program’s administrative operations, ensuring efficient organizational systems. As part of fulfilling this role, the position supervises the Program Support Specialist, supports the biennial research funding competition Request for Proposals (RFP) process, and plays a key role in compiling annual reports and performance metrics. The Administrative Coordinator provides comprehensive, high-level executive support to the NHSG Leadership Team, Executive Committee, and Advisory Committee by scheduling meetings, preparing materials, and tracking action items. In addition, this role supports strategic initiatives, maintains compliance with organizational policies, and performs other duties as assigned to advance the program’s mission and goals.

Based at the University of New Hampshire since 1980 (individual college program status since 2003), New Hampshire Sea Grant is one of 34 Sea Grant programs in the U.S. under the umbrella of the National Oceanic and Atmospheric Administration (NOAA)'s National Sea Grant College Program. New Hampshire Sea Grant works to support a coastal environment that sustains healthy and resilient ecosystems, economies, and people through integrated research, extension, education, and communications efforts. This is an in-person, full-time, benefitted, grant-funded position.

Duties/Responsibilities

1. Research Program Support (20%)

  • Assist the NHSG Research Coordinator with the administration of NHSG’s research funding portfolio, which includes a core biennial research funding competition request for proposals (RFP) process and a rolling development/seed funding request process.
  • Manage the eSeaGrant database for research funding proposal submissions, review, and reporting.
  • Support research Principle Investigators (PIs) with Annual Reporting and compliance.
  • Attend periodic Sea Grant Research and Fellowship Coordinators Network meetings to support NHSG alignment and participation in Network discussions, including opportunities for process and program improvements.

2. Annual Reporting, Metrics, and Data Management (35%)

  • Manage the eSeaGrant database for Annual Report submissions from NHSG staff and funded researchers, including NHSG and national performance metrics and measures.
  • Review, follow, and maintain NHSG compliance with Annual Report requirements, policies, and other guidance from NOAA.
  • In collaboration with NHSG leadership, aggregate staff and research submissions to prepare and submit NHSG reporting to NOAA.
  • Help train staff and research PIs on Annual Report submission processes/workflows.
  • Collect, compile, and report peer-reviewed publications to the NOAA Institutional Repository as required by the NOAA’s National Sea Grant Office.
  • Recommend data management and reporting enhancements and procedures to ensure data integrity and organizational efficiencies. Work directly with database developers to give input and request changes to increase functionality of data management and reporting information systems.

3. Leadership Operations Support (25%)

  • Lead the program’s administrative operations, ensuring efficient organizational systems.
  • Provide comprehensive, high-level executive support to the NHSG Director, Leadership Team, Executive Committee, and Advisory Committee by scheduling meetings, preparing materials, and tracking action items.
  • Maintain effective working relationships with other UNH units and administrative / operations related committees, workgroups, and communities of practice.
  • Support the development of NHSG strategic plans, federal omnibus, and other grant proposals by establishing efficient workflows, organizing documents, formatting, and preparing files for submission.
  • Process all manner of administrative paperwork, financial transactions, including reimbursements and budget tracking, as needed for position duties, and oversee the Program Support Specialist performing these functions.

4. Extension Program Support (5%)

  • Supervise the NHSG Program Support Specialist in their role providing administrative support to staff.
  • Support efforts to align Sea Grant/NOAA annual reporting with UNH Extension annual reporting.
  • Attend relevant UNH Extension meetings and share updates and opportunities with NHSG, as needed.

5. Special Projects (10%)

  • Assume responsibility for NHSG information systems, files and file-sharing (e.g. Microsoft Sharepoint), databases (e.g. Salesforce), and other enterprise technologies (e.g. eSeaGrant, Qualtrics, DestinyOne, UShop, Workday), and serve as the primary contact for standard operative procedures and best practices for these systems.
  • Lead special event coordination, logistics, and execution (e.g., Biennial Research Symposium, Site Reviews, Advisory Committee meetings)
  • Support other special projects and strategic initiatives as requested by the NHSG Director.

6. Other (5%)

  • Oversee facilities usage/arrangements and assist in problem resolution.
  • Participate in professional development opportunities, workshops, and conferences.
  • Other duties as assigned to advance the program’s mission and goals.

Requirements

Minimum Acceptable Education & Experience:

  • High school diploma or equivalent and five years of experience; or Associate degree and three years; or combination of education and experience equivalent to five years.
  • Applicants must be eligible to work in the United States without sponsorship.

Knowledge, Skills & Abilities:

  • Excellent organizational, time management, and prioritization skills with a strong attention to detail.
  • Exceptional written and verbal communication skills, including the ability to draft professional correspondence and reports.
  • Advanced computer skills, especially using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Sharepoint, Teams, Planner).
  • Ability to navigate and learn new proprietary software.
  • Ability to work independently, take initiative, and problem-solve effectively.
  • Ability to establish and maintain effective working relationships with staff, faculty, students and the general public.
  • Ability to handle confidential information with discretion and professionalism.

Preferred Qualifications:

  • Bachelor’s degree and five years of administrative support experience.
  • Supervisory experience.  

Position Type

  • 100% (full-time, 40-hours/week), hourly, benefited.
  • Hiring range for this position is $24-$27/hour (equivalent to an annual earnings range of $50,000-$56,000/year), commensurate with qualifications and experience.
  • Salary is complemented by a comprehensive benefits package which includes medical, dental, retirement, tuition, and paid time off.
  • This position is based at the NH Sea Grant main office in Durham, NH. Hybrid arrangements may be possible with approval from supervisor and administrators. Business hours are generally Monday through Friday 8:30 a.m. to 4:30 p.m.; however, there may be times when work beyond regular business hours, including weekends, may be necessary in order to complete the requirements of the position.
  • Some in-state and out-of-state travel is expected.
  • Please be advised that this position is supported by external sponsor funding. As such, continued employment in this role is contingent upon the availability of those external funds. If, for any reason, the sponsor funding is reduced or discontinued, employment may be subject to modification or termination in accordance with applicable policies and procedures.

Questions?

After reading all the details above, you have other questions about the position, please email nh.seagrant@unh.edu.

To Apply

Applicants must submit an application through the University System of New Hampshire Workday Jobs Portal, Posting Number JR5032: https://usnh.wd5.myworkdayjobs.com/en-US/Careers/job/Administrative-Coordinator--New-Hampshire-Sea-Grant_JR5032

Applicants should be prepared to upload the following documents when applying online within the Resume/Cover Letter section of your application:

  • Resume/CV
  • Cover Letter
  • Contact Information for 3 Professional References

Applications that are missing any of the required items may not move forward for consideration. Additional uploaded documents not requested in the position announcement will not be reviewed.

APPLY HERE

This position is available immediately. Review of applications will begin on October 20, 2025 and will continue until the position is filled. Priority review will be given to applicants who submit materials before October 20. 

The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.

EEO Statement: The University System of New Hampshire is an Equal Opportunity/Equal Access employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.