We're Hiring! Program Support Assistant
NH Sea Grant seeks a Program Support Assistant to provide administrative support and office management for research, education, extension, and communications programming as part of a highly collaborative and multidisciplinary team. The primary focus of the role will be NH Sea Grant’s education portfolio, including environmental literacy and workforce development for K-12, college/university, and adult/lifelong learner levels.
About NH Sea Grant
NH Sea Grant is a partnership between the University of New Hampshire and the National Ocean and Atmospheric Administration (NOAA)’s National Sea Grant College Program (Sea Grant). Sea Grant programs are based in every coastal and Great Lakes state, as well as in Puerto Rico and Guam. New Hampshire Sea Grant integrates research, extension, education and communications approaches in order to accomplish its mission to “support a coastal environment that sustains healthy ecosystems, economies, and people.” Sea Grant provides unique access to research-based knowledge and expertise. Through its researchers, educators and outreach specialists, Sea Grant generates, translates and delivers cutting-edge, unbiased information to help address the most complex coastal issues and support the most promising coastal opportunities. NH Sea Grant is a team-oriented, community-centered, and mission-driven organization that prioritizes partnerships and networks in its work. NH Sea Grant emphasizes justice, equity, diversity, inclusion, and accessibility in its organizational culture and activities.
The NH Sea Grant Program Support Assistant will work closely with a range of program staff and volunteers. This position will play a key role in supporting NH Sea Grant’s Marine Education team (under our Environmental Literacy and Workforce Development focus area), including the UNH Marine Docent volunteer program, NH CoastWise workshops, and student fellowships. Primary responsibilities:
- Perform a wide array of complex responsibilities in support of NH Sea Grant program activities, project planning and monitoring, specialized communications, and special projects. Arrange schedules, appointments, conference calls, and meetings, and make complex travel arrangements
- Organize conferences and events related to NH Sea Grant programming, including coordinating staffing and technical support, facilities, registration, and catering; monitoring budgets; and providing information to participants and volunteers
- Coordinate and oversee day-to-day office activities, including management of supplies, equipment, and the physical footprint of the office and conference rooms
- Assist with budget development and monitoring; process payments and transfer transactions; purchase supplies, services, and equipment; and produce financial reports as assigned
- Provide and/or supervise entry and retrieval of appropriate data, including invoices/payments related to areas of responsibility, utilizing existing programs, and monitoring budgets as required
- Attend meetings of appropriate Boards/Committees, and report meeting content to designated NH Sea Grant staff
- Communicate, interpret, and clarify program related matters and specific policy information; recommend updating and/or developing policies and procedures and assist with compliance as required
- Assist in the preparation and dissemination of outreach and marketing materials, such as email campaigns, brochures, handouts, handbooks, publications, progress/impact reports, and other multimedia assets
- Maintain databases, perform data entry and retrieval, create spreadsheets and reports, and compile statistics.
- Perform other related duties as assigned
*Education and experience equivalencies may provide alternative options to meet the qualifications
- High school diploma or equivalent and 3-5 years relevant experience
- Advanced computer skills, including word processing, email, spreadsheets, database management, website updates, and virtual meeting platforms (examples: Microsoft Office Suite, Teams, Sharepoint, Qualtrics, Salesforce, Drupal, Zoom)
- Experience with event coordination and management
- Ability to establish and maintain effective working relationships with faculty, staff, students, volunteers, and the general public
- Effective written and oral communication skills
- Excellent organizational skills
- Willingness to take campus-sponsored, work-related short courses and an eagerness to engage in professional development opportunities
- Values diversity and contributing to an inclusive working and learning environment
- Completion of courses in related subjects at the college/university level
- Experience in formal or non-formal education settings
- Experience in programs related to Sea Grant-supported activities
- Experience in a college/university work environment
- 100% (full-time, 40-hour/week), hourly, benefited, grant funded
- Hourly starting wage range depending on skills and experience: $19-$21/hr (Equivalent to an annual earnings range of $39,500-$43,500/yr)
- Grant funded positions are contingent upon continued grant funding (Expected)
- Salary is complemented by a comprehensive benefits package which includes medical, dental, retirement, tuition, and paid time off
- This position is based at the NH Sea Grant off-campus location in Lee, NH. Business hours are Monday through Friday 8:00 a.m. to 4:00 p.m.; however, there may be times when work beyond regular business hours, including weekends, may be necessary in order to complete the requirements of the position
- Some in-state and out-of-state travel is likely
Applicants must submit an application through the University System of New Hampshire Jobs Portal, Posting Number PS4001FY22: https://jobs.usnh.edu/postings/55525.
Required Application Documents
- Cover Letter
This position is available immediately. Review of applications will begin on June 12, 2023 and will continue until the position is filled. Priority review will be given to applicants who submit materials before June 12.
The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status. Hiring is contingent upon eligibility to work in the U.S.